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INTRODUCTION We are a voluntary organisation and as such exempt from notifying/registering with the Office of the Information Commissioner our intention to process your personal data in accordance with the Data Protection Act 1998. The information we process is limited to
CONSENT In consideration for using this website, you consent to allow us to process your personal data in accordance with the terms of this Statement. INFORMATION WHICH MAY BE COLLECTED Personal data may be requested by us, or voluntarily forwarded by you through one of several electronic mail hypertext links, or submission & contact forms present in the body of this website. USE OF PERSONAL DATA The personal data collected by us from you, may be utilised by us to:
To opt-out of receiving email communications, please send an electronic mail headed "REMOVE FROM MAILING LIST" to us at admin.teoc@googlemail.com We may also disclose personal data if required to do so by law or in the good-faith and belief that such action is necessary to:
We do not disclose your details to other third party commercial organisations. CHILDREN Any Personal Data processed by us which relates to children under the age of 18, shall be processed by us in accordance with our Child Protection Policy. DATA SECURITY We will always take appropriate measures to safeguard the personal data we hold from unauthorised access or improper use. COOKIES In order that we can monitor and improve this website, we may gather certain information about you when you use it, including details of your domain name and IP address, operating system, browser, version, and the web site that you visited prior to our site. We may do this by way of a “cookie”. A cookie is an element of data that our website can send to your browser, which may then store it on your system. Cookies allow us to understand who has seen which pages and advertisements, to determine how frequently particular pages are visited and to determine the most popular areas of our website. We use cookies so that we can give you a better experience when you return to our website. Most web browsers automatically accept cookies. You do not have to accept cookies, and you should read the information that came with your browser software to see how you can set up your browser to notify you when you receive a cookie. Any disablement of the cookies function may hinder some of the website functionality, for which we shall not be responsible. ADMINISTRATION Any enquiries regarding this policy must be directed for the attention of our Membership Secretary via an electronic mail at membership.teoc@googlemail.com Any information held relating to a member will be made available to that member or the member’s parents/guardians for verification. If you believe that any information held by us is incorrect, inaccurate or incomplete, then you must write without delay to our Membership Secretary, highlighting the corrective action to be taken. If any information is found to be incorrect, it shall be corrected promptly. ACCESS REQUESTS Under the Data Protection Act 1998, current and previous members, about whom the Toyota Estima Owners Club may be holding personal data, have the right to access the data that is being held about them. Any person may exercise this right, known as a Subject Access Request, by submitting a request to the Membership Secretary. Please note that it is the Toyota Estima Owners Clubs policy to make a charge of £10 for each official Subject Access Request made under the Act. The Club aims to comply with requests for access to personal information as quickly as possible, and will ensure that information is provided within 21 days unless there is good reason for delay. If you wish to access your personal data, please contact the membership secretary via electronic mail at membership.teoc@googlemail.com You will then receive a Subject Access Request Form, along with a request for the £10 fee. Once you have returned the form and fee, the Club will provide the relevant information as quickly as possible. Please be aware that the 21 day deadline period does not commence until the form and payment have been submitted. CHILD PROTECTION POLICY Every child and young person should be able to participate in an enjoyable and safe environment and be protected from abuse. This is the responsibility of everyone involved in the Club. The Toyota Estima Owners Club recognise their responsibility to safeguard the welfare of all children and young people by protecting them from physical, sexual or emotional harm and bullying. The Toyota Estima Owners Club acknowledges that child abuse can be a very emotive and difficult subject. It is important to understand the feelings involved but not to allow them to interfere with judgement about the action to be taken. The Toyota Estima Owners Club are determined to meet their obligations to the highest possible standard. Through Implementing and adopting clear practices and procedures, we aim to protect children and young people within the Club. The key principles underpinning this policy are that:
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